Cash Flow Manager
Cash flow manager is designed to give your business true insight into where you stand in terms of cashflow at any given time. It works by entering different expenses into the order section of the program. An order can be anything from pens to next months' wages. It generates a unique number for each "order" and outputs as a pdf if necessary so expenses such as stationary or stock can be given an official purchase order number.
There is a suppliers section that allows you to tell Cash Flow Manager when the payment is due, after the order is booked in. For example, your pens maybe ordered from "Acme Stationary Limited" and when the pens arrive, the bill is due for payment within 30 days. This affects how Cash Flow Manager reports your current financial commitment, based on how long you have to pay the order. For things like wages (if you are using Cash Flow Manager for this), you can create a supplier called "Wages" and put 0 days into the payment terms field, meaning the cash is spent the same day the order is "booked in".
Orders can either be given a lead time/actual date, which will "auto book-in" the order or you can book them in manually when the order is received becomes current. For instance, you can manually book in your order for pens when they arrive, but you could set your wages order to become current, by entering the day of the month the wages are paid out.
You can mark orders as paid and they will no longer form part of any cash flow calculation done at the reports section of the program.
There is a security hierarchy, so lower-level users can only enter orders and see their own raised orders, but cannot see other orders and cannot look at the cash flow section of the program. Cash Flow Manager can even have orders authorised by higher-level users before they form part of the cash flow calculations. The program is multi-user as standard, with no licence fees for multiple users, so your whole purchasing/accounts department can benefit from Cash Flow Manager.
The actual Cash Flow report can be generated by a given date, or a quick snapshot of what Cash Flow Manager sees as your current financial commitment based on "today's" information. The quick snapshot will give you 2 figures, a booked-in value and a total value of all authorised outstanding (unpaid) orders.
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